This Video Services Agreement (this “Agreement”) is between a Client and Epic Video Factory, as each such term is used on the website at www.EpicVideoFactory.com. Client and Epic Video Factory agree that this Agreement will govern the engagement of Epic Video Factory for services and related deliverables (collectively, “Services”) by Client for a video creation project. In consideration of the mutual obligations specified in this Agreement, the parties, intending to be legally bound hereby, agree as follows:
1. Engagement and Scope of Services.
a. Epic Video Factory’s submission of a proposal for a Project constitutes an offer to provide Services and related deliverables under the terms of this Agreement, and Client’s initial payment following acceptance of such a proposal constitutes an acceptance of such offer under the terms of this Agreement. This Agreement becomes effective with respect to particular Services upon Client’s acceptance of the proposal relating to such Services. For purposes of this Agreement, the Services subject to this Agreement include the services set forth in the proposal for a Project and any other services subsequently agreed to be provided by Epic Video Factory or actually provided by Epic Video Factory with respect to the Project.
b. Unless otherwise agreed in writing by Client and Epic Video Factory, the realization of each Project will occur via a process that involves the development, revision, and acceptance of the following Project Deliverables (as such term is defined below) (i) scripting; (ii) storyboard; (iii) voiceover; (iv) video; and (v) music and sound effects. An initial draft and up to two revisions of each Project Deliverable will be provided by Epic Video Factory to Client.
c. Unless otherwise specified in a Project description or a proposal for a Project or otherwise agreed to by the parties in writing, Epic Video Factory will be responsible for all equipment, copies, media, and other material necessary to provide the Project Deliverables.
d. “Project Deliverables” means the deliverables, ideas, concepts, processes, methods, branding, inventions, innovations, improvements, methodologies, designs, documentation, materials, software and programming code, and any works of authorship in any form or media and all components, parts, copies, version, enhancements, modifications, and derivative works thereof that Epic Video Factory may conceive, develop, or create in the course or as a result of performing services for Client, and whether or not eligible for patent, copyright, trademark, trade secret, or other legal protection.
e. Client will be solely responsible for video hosting and website integration.
2. Client Provided Assistance.Client will perform the obligations identified for it in the proposal for a Project or any obligations subsequently undertaken by Client with respect to the Project.
3. Payment and Process.
a. General.Client will pay Epic Video Factory via online invoice.
b. Proposal Acceptance.Upon Client’s acceptance of a proposal for a Project, Client will pay 50% of the price for the Services set forth in the proposal (the “Proposal Price”) into the care of Epic Video Factory via online invoice.
c. Project Completion.Once Client has accepted, all of the Project Deliverables identified in the Proposal, Client will pay the remaining 50% of the Proposal Price into the care of Epic Video Factory.
d. Project Cancellation.
e. Cancellation by Client.
1. Client may cancel a Project by (and only by) giving written notice to Epic Video Factory.
2. If Client cancels without having accepted any Project Deliverables, Client will receive a full refund of amounts paid by Client for the Project.
3. If Client cancels after having accepted one Project Deliverable, Client will receive a refund equal to 66% of the amounts already paid by Client for the Project.
4. If Client cancels after having accepted two Project Deliverables, Client will receive a refund equal to 33% of the amounts already paid by Client for the Project.
5. If Client cancels after having accepted three or more Project Deliverables, Client will not be entitled to a refund of any amounts previously paid by it for the Project.
ii. Deemed Cancellation.If a party fails to provide a substantive response to the other party for 30 or more consecutive days with respect to a Project, we may treat this as a deemed cancellation by the non-responding party. Both parties agree to abide Epic Video Factory’s decision in this regard in its sole discretion, without any recourse or liability against Epic Video Factory. If Epic Video Factory determines that a deemed cancellation has occurred, then unless the parties agree otherwise in writing, the non-responding party will be treated for all purposes under this Agreement as having cancelled the Project.
iv. If a Project is cancelled, Client will have no obligation to make further payments with respect to the Project and Epic Video Factory will have no obligation to provide additional Services past the date of cancellation, except that upon Client’s request, Epic Video Factory will deliver to Client any completed or partially completed Project Deliverables (all of which will be deemed “Final Video” for purpose of Section 4(a) below) and, if the Project was cancelled by Client, may require Client to pay for such materials on a reasonable time and materials basis.
4. Proprietary Rights.
i. To the fullest extent permitted by law, all rights, title, and interest, including without limitation all Intellectual Property Rights (as defined below) in the completed Project work product, represented by the final Project Deliverable accepted by Client (together with all of its component elements, the “Final Video”), will be exclusively owned by Client, subject only to subsection 4(c) below relating to Pre-Existing Materials (as defined below). Moreover, the Final Video will be considered “work made for hire” under Canadian law. Accordingly, Client will acquire all rights, title, and interest in and to such Final Video as if Client were the author, creator, or developer of such Final Video, and Client will have the exclusive right to use, market, sell, modify, promote, display, distribute, and otherwise exploit the Final Video in its sole discretion for any purpose (including by adapting to new media and formats). For the avoidance of doubt, Epic Video Factory will have no rights to use or otherwise exploit the Final Video except as provided in subsection 4(e) below. At Client’s request, Epic Video Factory will deliver to Client the source files for the Final Video, including its component parts (including without limitation pictures, sound tracks, drawings and text), subject to Client paying for the collection and delivery of such source files on a reasonable time and materials basis and subject to any applicable license restrictions on third-party Pre-Existing Materials.
ii. To the extent such Final Video is not considered a work-made-for-hire, Epic Video Factory hereby grants, conveys, transfers, and assigns to Client all rights, title, and interest in and to the Final Video, including, without limitation, all Intellectual Property Rights. Any assignment of copyright hereunder includes all rights of paternity, integrity, disclosure, and withdrawal, and other rights that may be known as or referred to as “moral rights” (collectively, “Moral Rights”). To the extent such Moral Rights cannot be assigned under applicable law and to the extent the following is allowed by the laws in the various countries where Moral Rights exist, Creative hereby waives such Moral Rights. In connection with the foregoing, Creative hereby agrees to provide Client and any persons designated by Client reasonable assistance required to perfect such right, title, and interests or to confirm such waivers and consents. The assignment contained herein will be sufficient evidence of the transfer to Client of the Final Video and may be submitted to the Canadian. Copyright Office or the Canadian. Patent and Trademark Office and other country’s respective copyright, patent, and/or trademark offices evidencing Client’s ownership of same.
iii. To the extent necessary, Epic Video Factory agrees to sign any further documents necessary to confirm the rights granted and assigned by this Section, including, but not limited to, any appropriate copyright-, trademark-, and patent-related documents, materials, assignments, and applications.
iv. Epic Video Factory will retain all Intellectual Property Rights in all Project Deliverables not included in the Final Video and in any other interim work product (including any rejected designs, documentation, raw video and project files, audio or verbal scripts, preliminary concepts, and works in progress), but unless otherwise expressly set forth in this Agreement, Epic Video Factory may not use any such Project Deliverable or other interim work product in a manner (A) that would infringe upon any Intellectual Property Rights or other rights of Client in its trademarks, in the Final Video, in any Pre-Existing Materials of Client, or in any other Client originated materials provided to Epic Video Factory) or (B) that would violate any obligations of confidentiality to Client under this Agreement or otherwise.
b. Intellectual Property Rights.“Intellectual Property Rights” means all patents (including patent applications and disclosures), copyrights (including copyright registrations and applications), trade secrets, moral rights, trademarks (including trademarks, service marks, trade dress, and trade names registrations and any applications therefore), know-how, and any related or other rights and interests or other intangible assets recognized under any laws, regulations, or international conventions, in any country or jurisdiction in the world.
c. Pre-Existing Materials.Pre-Existing Materials will be and remain at all times the property of the Pre-Existing Materials-providing party (“Providing Party”) and/or its suppliers. The Providing Party may include in the Project Deliverables appropriate proprietary rights legends with respect to any Pre-Existing Materials contained therein and neither Epic Video Factory nor Client, directly or indirectly, will delete or modify such legends from any Project Deliverable. Notwithstanding Providing Party’s ownership of any Pre-Existing Materials, to the extent such Pre-Existing Materials are incorporated into the Final Video, Epic Video Factory hereby grants to Client an irrevocable, worldwide, perpetual, non-exclusive, non-transferable, non-sublicenseable, royalty-free right and license to use any such Pre-Existing Materials provided by Epic Video Factory to enable Client to use and fully exploit the Final Video as contemplated by this Agreement.
d. “Pre-Existing Materials” means a Client or Epic Video Factory’s software, tools, or other pre-existing materials, which were (i) created or licensed by the Client or Epic Video Factory prior to the effective date of this Agreement or outside the scope of this Agreement (meaning, in the case of Epic Video Factory, not developed, created or licensed by Epic Video Factory for purposes of the Services or the Project or otherwise under this Agreement) or (ii) licensed by Epic Video Factory from a third party for purposes of the Services or Project (but only if such license is disclosed by Epic Video Factory to Client and Client consents to Epic Video Factory’s use of the licensed material), which either may use in performing its obligations under this Agreement.
e. Client grants Epic Video Factory (and its successors, assigns and affiliates) a non-exclusive, limited license to use the Final Video, or portion thereof (including screenshots and including the Client’s name and any embedded trademarks or service marks), for demonstration, sample and marketing purposes, including without limitation the right to display such material on Epic Video Factory’s website. The foregoing grant is subject to the provisions of subsection 4(c) above regarding Pre-Existing Materials. Epic Video Factory may also include Client’s name and trademark or service mark in a list of Epic Video Factory clients for marketing and promotional purposes. Epic Video Factory will not present any such material in a manner derogatory to the Client. This limited license is royalty free, worldwide, and perpetual but is limited to the uses specified in this subsection. Upon written request from Client asking Epic Video Factory to cease a particular use pursuant to this subsection, Epic Video Factory will promptly cease such use.
5. Representations and Warranties.
a. Each of Client and Epic Video Factory represents and warrants to the other that:
i. such party is not prevented from and has the legal right and authority to enter into this Agreement;
ii. such party’s performance of this Agreement and the rights granted to the other party hereunder will not conflict with or violate any commitment or agreement the party has to any other person or entity; and
iii. any Project Deliverable, other materials, text, graphics, sound, video, photos, designs, trademarks, service marks or other artwork provided to the other party will not violate any law or infringe upon or violate any rights of any person or entity including, but not limited to, any rights of privacy, rights of publicity, or rights against libel or slander.
b. Epic Video Factory represents and warrants that (i) all Services will be performed by competent personnel, in a professional and timely manner, and in accordance with no less than applicable professional standards and (ii) conditioned upon Client fulfilling any obligations under this Agreement on which Project Deliverables may be dependent, all Project Deliverables will comply in all material respects with the specifications set forth in the Project proposal or as may be otherwise agreed in writing by Client and Epic Video Factory. Any claim by Client that Epic Video Factory has breached any of the representations and warranties in this subsection (b) must be made in writing by Client within 21 days of Client having access to the Service or Project Deliverable on which such claim is based. If Epic Video Factory has breached its representations and warranties in this subsection (b), Epic Video Factory will promptly, for no additional charge, re-perform its Services or redeliver the Project Deliverable in a manner that conforms to its representations and warranties, and such re-performance or redelivery will be Client’s sole and exclusive remedy for the breach.
6. Limitation of Liability.
a. Epic Video Factory’s aggregate liability on all claims of any kind, whether based on contract, indemnity, warranty, tort (including negligence), strict liability, or otherwise, for all losses or damages arising out of or relating to a Project will in no case exceed the fees actually paid by Client for the Project; provided, however, that this Section 6(a) will not apply to Epic Video Factory’s indemnification obligations under this Agreement or any actions or omissions arising from Epic Video Factory’s willful misconduct or gross negligence.
b. In no event, except to the extent included in third party claims to which indemnification is required hereunder, whether based on contract, indemnity, warranty, tort (including negligence), strict liability, or otherwise, will Epic Video Factory, or its directors, officers, employees or agents, be liable for special, incidental, exemplary, punitive, consequential, or indirect damages, including without limitation lost sales, profits, or revenue, or claims of licensees of Client for such damages. The foregoing limitations and disclaimers will apply irrespective of whether the possibility of such damages has been disclosed to Epic Video Factory in advance or could have reasonably been foreseen by Epic Video Factory.
a. Confidential Information.“Confidential Information” means any and all knowledge, information, or data of a party, whether written or oral, and if written or on electronic media, however produced or reproduced, that is marked as “Confidential” and/or “Proprietary” or which is reasonably understood to be confidential information of a party, the disclosure of which is or may be damaging or harmful to the party or its business or interests, including, without limitation, any reports, prototypes, methods, techniques, processes, procedures, codes, software, research, know-how, drawings, charts, production plans, descriptions, programming plans, marketing plans, distribution plans, transmission plans, budgets, business opportunities, contractual arrangements and negotiations, and any information about or related to customers used or developed by the parties at any time prior to or during the period of the parties’ engagement and disclosed to or learned by the parties during such period. Confidential Information does not include information which: (i) is or becomes available to the public through no wrongful act of any party; (ii) is independently received by a party from a third party with no restrictions on disclosure; or (iii) is in a party’s possession with the full right to disclose prior to its receipt from the other party.
b. Non-Disclosure.The parties agrees that each will not, for so long as each shall consider its information to be Confidential Information, copy or reproduce, publish, sell, use, make any commercial use of, exploit, disclose or divulge any Confidential Information of other party, directly or indirectly, to any other person or entity except: (i) to perform its obligations under this Agreement; (ii) at the written direction of an owning party; (iii) to the extent necessary to comply with law or the valid order of a court or governmental agency of competent jurisdiction, in which event the parties will promptly notify each other (where permissible under law) and will seek or assist each other with seeking confidential treatment of such information; and (iv) to a party’s accountants, financial advisors and/or attorneys as part of its normal reporting or review procedures or to enforce its rights under to this Agreement. The parties further agree to take all necessary and appropriate procedures to avoid unauthorized disclosure of Confidential Information.
c. Return.Upon request from a party, the other party will destroy or return all Confidential Information of the requesting party and confirm such destruction or return in writing.
8. Indemnification.Epic Video Factory will at all times indemnify and hold harmless Client, Client’s successors, licensees, and assigns, from and against any and all damages, liabilities, judgments, costs and expenses, including legal fees, arising out of any claims regarding: (i) the use of any material furnished, developed, licensed or created by Epic Video Factory hereunder, including, without limitation, a Project Deliverable; (ii) any acts done or words spoken by Epic Video Factory in connection with its use of the Website or services transacted therein, unless such acts or words have been specifically furnished or expressly approved by Client; and (iii) any breach by Epic Video Factory of any material terms or conditions contained in this Agreement.
a. Term.The term of this Agreement will commence as specified in Section 1(a) above and will continue until the completion of the Project or its earlier cancellation.
b. Choice of Law; Jurisdiction.This Agreement will be governed by and construed under the laws of Canada and, to the extent not inconsistent therewith, the laws of the province of Ontario without regard to conflicts-of-laws principles that would require the application of any other law. Any proceeding arising out of or relating to this Agreement must be brought in the courts of Toronto, Ontario, and each of the parties irrevocably submits to the exclusive jurisdiction of each such court in any such proceeding, waives any objection it may now or hereafter have to venue or to convenience of forum, agrees that all claims in respect of the proceeding will be heard and determined only in any such court and agrees not to bring any proceeding arising out of or relating to this Agreement in any other court. The parties agree that either or both of them may file a copy of this Section with any court as written evidence of the knowing, voluntary and bargained agreement between the parties irrevocably to waive any objections to venue or to convenience of forum. Process in any proceeding referred to in the first sentence of this Section may be served on any party anywhere in the world. In any action at law or in equity to enforce or interpret this Agreement, the prevailing party shall be entitled to reasonable attorney’s fees, costs, and necessary disbursements incurred both before and after judgment in addition to any other relief to which such party may be entitled.
d. Epic Video Factory will not be liable for any delay in performance or inability to perform due to force majeure, including without limitation any acts of God, acts or omissions of the Client, or any other act, omission, or occurrence beyond Epic Video Factory’s reasonable control. If Epic Video Factory’s performance is delayed by force majeure, the time for performance will be extended by the length of the delay.
e. Severability.If any provision of this Agreement is held invalid, unenforceable, or void, the remainder of the Agreement shall remain unaffected and shall continue in full force and effect.
f. Merger.This Agreement, along with the project and Proposal, constitute the entire agreement between the parties hereto with respect to the subject matter hereof, and replaces any and all prior negotiations, representations, or agreements between the parties, whether oral, electronic, or written, pertaining to the subject matter hereof. The parties acknowledge that they have not relied on any promise, representation, or warranty, express or implied, not contained in this Agreement. No waiver or any breach of this Agreement will be construed as a continuing waiver or consent to any subsequent breach hereof.
g. Construction.The headings of Sections in this Agreement are provided for convenience only and will not affect its construction or interpretation. Unless expressly indicated otherwise, all references to “Sections” refer to the corresponding Sections of this Agreement.
h. Survival.Sections 3 through 9 of this Agreement will survive the termination or expiration of this Agreement.
i. Amendment.This Agreement may only be amended in signed writing by the parties.